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BRASS is the City’s critical financial infrastructure. In 2021, the City processed approximately $1.1 billion through this procurement and accounts payable system. Because of the serious issues in the prior audit reports and the critical nature of BRASS, the OIG deemed it necessary to conduct this audit to determine if BRASS resolved those past issues and if the new internal controls were designed and implemented properly and operating effectively.

What the OIG Found:

The OIG reviewed procurement and disbursements information from July 1, 2020 through September 30, 2020 and found the City made significant improvements and implemented critical internal controls that operated effectively. The OIG noted:

The City implemented proper segregation of duties within BRASS. The Purchasing and Accounts Payable Departments properlyapproved the necessary procurement and disbursement documents (e.g. requisitions, purchase orders (POs), invoices, etc.) and those approvals were issued by different employees.

BRASS contained an appropriate audit trail. BRASS adequately documented when purchases were created and approved, and by whom. Contracts, POs, invoices, disbursements, and related documents were maintained in BRASS and easily accessible.

The Office of Inspector General (OIG) for the City of New Orleans conducted an inspection of  competitive bidding processes within the City of New Orleans (City) Bureau of Purchasing.

The purpose of the inspection was to examine whether City procurement practices for competitive bidding encouraged a level of competition among potential contractors that was consistent with the law and best practices. Competition is an important element in public procurement, ensuring that governments receive the goods and services they need at the best price.

Evaluators reviewed data on the number of responses the City received for Invitations to Bid (ITB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ) issued in 2019 and 2020 in order to identify how many did not receive at least three responses.

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